Travel Vouchers and Travel Information
All KCCRT Travel must be pre-authorized by KCCRB.
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MOST RECENT TRAVEL CHANGES |
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* As of October 1, 2006 - mileage reimbursement has changed to $.41/mile continuing until December 31, 2006.
* Receipts are NO longer required for PerDiem.
* In order to get reimbursed for breakfast or lunch, you must have overnight stay.
* You may get reimbursed for dinner even if you did NOT stay overnight and are working 5-9 P.M., however, this will show on your W2 at the end of year as income.
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Instuctions for KCCRT Travel Vouchers |
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There are several fields that must be filled out on a travel voucher and several that DO NOT need to be filled out.
(G) GREEN - MUST BE FILLED OUT
(B) BLUE - MUST BE FILLED IN BLUE INK
(R) RED - DO NOT FILL OUT
(G) MUST BE FILLED
1. Vendor number (KCCRB will furnish on 1st voucher)
2. Traveler Name
3. Agency Name (KCCRB Team Member)
4. Traveler's Work Station (Leave Blank)
5. Office Phone
6. Traveler's Residence (Include County)
7. MO (Month)
8. Day
9. Departure (Time you left)
10. Return (Time you returned)
11. From (Where you left from)
12. To (Where you traveled to)
13. Private Auto Mileage
14. Tolls and/or Parking
15. Lodging
16. Subsistence (Meals)
17. Purpose (Include Incident Number)
18. Travelers Signature (B) ( MUST BE IN BLUE INK )
19. Date
(R) LEAVE EVERYTHING ELSE BLANK!!
Form must be signed in blue ink and mailed to the KCCRB office.
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What are the Travel Regulations? |
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IMPORTANT INFORMATION ON PER DIEM
Reimbursement for non-high rate areas:
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Non-High Rate Travel |
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Meal |
Meal-time Hours |
Reimbursement Amounts |
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Breakfast |
6:30am - 9:00am |
$7.00 |
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Lunch |
11:00am - 2:00pm |
$8.00 |
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Dinner |
5:00pm - 9:00pm |
$15.00 |
Reimbursement for high rate areas:
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High-Rate Travel |
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Meal |
Meal-time Hours |
Reimbursement Amounts |
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Breakfast |
6:30am - 9:00am |
$8.00 |
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Lunch |
11:00am - 2:00pm |
$9.00 |
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Dinner |
5:00pm - 9:00pm |
$19.00 |
IMPORTANT INFORMATION ON MILEAGE
Reimbursement for authorized use of a privately-owned vehicle shall:
Be adjusted based on the American Automobile Association (AAA) Daily Fuel Gauge Report for Kentucky for regular grade gasoline cost reported on June 1, 2004 and adjusted thereafter on January 1, April 1, July 1, and October 1 each calendar year based on the average retail price of regular grade gasoline for the week beginning on the second Sunday of the prior month as follows:
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AAA Average Weekly Fuel Cost |
Reimbursement Per Mile |
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a. |
$ .01 to $1.499 |
32 cents per mile |
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b. |
$1.50 to $1.699 |
33 cents per mile |
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c. |
$1.70 to $1.899 |
34 cents per mile |
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d. |
$1.90 to $2.099 |
35 cents per mile |
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e. |
$2.10 to $2.299 |
36 cents per mile |
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f. |
Greater than $2.299 |
36 cents plus 1 cent for every 20 cent increase |
Click for a full copy of Kentucky Travel Regulations. (Word 137kb)
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