October 01, 2003

Absent:
Rich Carlson Chair, Representing Local Community Crisis Response Teams
Malcolm Franklin Representing the Executive Director of the Division of Emergency Management
Barbara Davis Representing the Kentucky Attorney General
Carol Grider Representing the Kentucky Chapter of the American Red Cross
Carvon Hudson Representing the Kentucky State Fire Marshal
Rice Leach Commissioner of the KY Department of Public Health
Donald Stewart Dawson Representing Emergency Services Disciplines
Pat McGinty Clinical Director, Representing Mental Health Disciplines

I. Open and Welcome
The October 01, 2003 Board Meeting was called to order by Martin Scott, Vice- Chairman of the Board at 1:35 PM at the EOC Building, Boone National Guard Center, 100 Minuteman Parkway, Frankfort, KY.

II. Review of the Minutes
Minutes of the July 02, 2003 Board meeting were reviewed. A motion was made, seconded, and passed to accept the minutes as read.

III. Executive Director's Report (attached)
Executive directors report was made. It included fiscal, personnel, program and service reports.

IV. Old Business
A. Executive Director reported that one of two requested Program Coordinator positions was approved as a merit position and was being advertised and filled by Military Affairs.

B. DPH/CDC Grant Implementation Plan and Progress Report distributed to the board. (Attachment 1)

V. New Business
A. KCCRB submitted a second Immediate Services Grant application on behalf of survivors in eastern Kentucky that was approved. A Regular Services Grant application is in process for a nine-month ongoing outreach crisis counseling and education services in eastern Kentucky targeting survivors who were impacted by three disasters since February.

B. KCCRB provides administrative oversight and training and three sub-grantees, Kentucky River, Pathways and Mountain Comprehensive Care provides outreach crisis counseling to the survivors of the impacted areas.

C. Since July 01, 2003 the KCCRT has provided 19 responses across the Commonwealth. These interventions involved 41 volunteer team members who provided volunteer service to 133 individuals during times of crises and disasters.

D. 403 individuals received 111.50 hours of training since July 01, 2003.

E. Executive Director requested that the Board recognize Malcolm Franklin’s assistance in securing one newly established P-1 Program Coordinator position assigned to KCCRB Office.

F. A Project Recovery temporary administrative support position was approved and filled through the state approved temporary agency. This position continues to be funded by the FEMA Crisis Counseling Grants and provides support to FEMA Grant activities.

G. Executive Director requested Rich Carlson, Board Chair, to convene an emergency KCCRB Policy Committee Meeting to review FY 2004 Staff Work Plan, Board requirements of ongoing training for KCCRT membership team members and obligation of the Board in providing ongoing training to Local Recognized Teams, and administrative regulations assignment in light of current KCCRB staffing. Policy Committee requested Executive Director to prioritize duties and responsibilities of the Board pursuant to KRS 36.260 and send to Policy Committee one week in advance of the October 1, 2003 Board Meeting. Prioritization of Duties/Responsibilities and Proposed KCCRB Organizational Staffing was sent to the Policy Committee, Malcolm Franklin and Larry Burnette, KyEM by e-mail on September 23, 2003. The Policy Committee met at 10 AM on October 1, 2003 to review material submitted by the Executive Director.

VI. Executive Session
A. A motion was made and seconded to move into executive session to consider the prioritized duties and responsibilities of the Board pursuant to KRS 36.260 prepared by the executive director at the direction of the Policy Committee.

B. A motion was made and seconded to move out of executive session. Executive director was informed that a letter would be sent to Military Affairs from the Board requesting a meeting to discuss the current staffing and administrative support needs of the Office of the KCCRB. No action was taken on the FY 2004 KCCRB Staff Work Plan.

Committee Reports

Upcoming Meetings
January 07, 2003
EOC Building, Boone National Guard Center
100 Minuteman Parkway, Frankfort, KY